A ‘cockpit checklist’ reduces defects in instrument sets

Oregon Health & Science University (OHSU) transformed its perioperative operations by implementing AI-driven staffing solutions to address critical challenges across 53 operating rooms. This initiative replaced manual, reactive processes with data-driven approaches that revolutionized how perioperative teams are deployed.

OHSU faced significant operational challenges, including time-consuming manual processes, limited visibility into staff experience, and difficulty optimizing team compositions. With innovative staffing technology, OHSU achieved remarkable improvements:

• 25+ hours saved weekly in staffing coordination, redirected to patient care
• 5% improvement in staffed room utilization
• 30% improvement in cross-training opportunities, enhancing care team consistency

Key Takeaways:

• AI-powered solutions transform staffing efficiency and redirect valuable time to patient care
• Data-driven approaches improve team consistency and operational performance
• Predictive analytics enable proactive staffing decisions, reducing last-minute changes
• A single source of truth for staff experience improves assignment accuracy
• Technology supports capacity growth without requiring additional resources

Join us to hear directly from OHSU leadership about their journey, implementation strategies, and the measurable impact on perioperative services. Discover how these solutions can transform your healthcare operations while improving both staff and surgeon satisfaction.

Meet the Speakers:

Dio Sumagaysay, RN, MS, Vice President, Perioperative & Multi-specialty Procedural Services, OHSU

Kristen Lund, RN, Director of OR/MSPU Scheduling & Pre-Operative Medicine Clinic, OHSU

Rayna Tuski, Director of Adult Perioperative Services, OHSU

 

 

 

Shane Stubbs, Senior Manager, Client Success, LeanTaaS

The purpose of this webinar is to show how data can be used for both negotiating with commercial payers and with equipment vendors.  We will have representatives from PayrHealth provide an overview of the reimbursement transparency data reports they have available for providers and how they can be utilized when negotiating with commercial payers.  We will also have staff from the Johnson & Johnson MedTech Sourceview team to showcase their database and how it can be used by providers for negotiating with their MedTech vendors. 

Meet the speakers: 

Eric Walker, Associate Director Health Economics and Market Analysis‬‬, Johnson & Johnson MedTech

 

Scott Dewey, Chief Managed Care Officer, PayrHealth

 

 

Scott Bednarke, Senior Manager, Strategic Account Conversions, Johnson & Johnson

 

 

Jackie Wright, C-Suite Level Leader, Large for-profit National Organization

 

 

At OhioHealth Grant Medical Center, the OR is a hub of constant activity—but like many hospitals, valuable minutes were being lost to unused block time, last-minute cancellations, and disconnected scheduling workflows. Instead of accepting those inefficiencies, the team set out to redesign how surgical time was managed. By combining AI-powered tools, structured governance, and a culture shift toward transparency and shared accountability, the team built a system that’s scalable, data-driven, and surgeon-friendly.

In this session, you’ll hear how Grant turned reactive scheduling into a proactive, data-driven system—and how they’re sustaining results over time.

Learn how their team:

• Increased block utilization by 3% YoY and freed up 18,100 fewer minutes of unused block time
• Captured 148,000 additional OR minutes since go-live
• Backfilled 43% of released time with cases from other surgeons
• Engaged nearly 1,900 surgeons through smarter workflows and improved visibility

This isn’t just about more minutes, it’s about building trust, efficiency, and a system that works better for everyone in the OR.

Meet the Speaker: 

Joel Shaw, MD, is the Vice President of Clinical Affairs at OhioHealth Grant Medical Center in Columbus, Ohio. With over 24 years of experience in the medical field, he specializes in family medicine and sports medicine. Dr. Shaw has dedicated 16 years to Graduate Medical Education, focusing on developing future physicians through innovative educational tools and executive coaching. His commitment extends to addressing healthcare disparities and improving diversity in medical recruitment and talent sponsorship.

Join Phyllis S. Quinlan, PhD, RN, NPD-BC, President/CEO of MFW Consultants to Professionals, as she shares her insights on one of the more pressing challenges for leaders in the 21st Century: managing change in the face of persistent uncertainty. Today’s leaders must adopt an agile, flexible mindset to be prepared to address the ever-changing events in today’s world. Change management is an essential skill for any leader in healthcare. However, how do you support a change-weary staff as they try to respond to the need to adjust their practice and modify systems without creating cynicism and weakening morale? This session will provide a frank discussion and present practical approaches to building staff fortitude in an unpredictable, ever-changing industry.

When: Wednesday, August 27, 12:00pm ET 

Learning Objectives:

• Recognize the importance of understanding the effects of persistent uncertainty and its impact on your staff.
• Explain why today’s leader needs to adopt a Pioneer Spirit.
• Construct an outline that features the elements of effective, sustainable Change Management

Meet the Speaker: 

Dr. Phyllis Quinlan, PhD, RN, NPD-BC is President of MFW Consultants & a successful nurse entrepreneur. She is a healthcare consultant and has practiced as a Legal Nurse Consultant specializing in defense since 2004. During her nursing career, Phyllis has held positions in clinical, education & administrative positions in a variety of practice venues.

She is a Certified Professional Coach by the International Coaching Federation and is a Fellow of the Institute of Coaching. Phyllis uses the tools of emotional intelligence, applied positive psychology, and character strength building when working with her clients.

In 2023, an expert group was established to develop clear guidance on surgical gloving practice from the existing literature. Their goal was to formulate recommendations to improve the safety, protection, and experience of healthcare providers and their patients. The expert panel members were assigned to one of four focus areas: Glove Fit, Double Gloving, Indicator Systems, and Glove Damage and Change Protocol; with each group conducting a systematic review of the evidence.

The 2025 Edition of the AORN Guidelines for Perioperative Practice emphasizes the importance of providing a climate of safety with evidence-based practices. Surgical gloves play a crucial role in ensuring the safety of both patients and practitioners. Efforts continue to establish standardized best gloving practices, supported by evidenced-based recommendations. These standardized guidelines aim to enhance clinical outcomes, improve safety, and support hand health and career longevity.

This program will provide the attendee with an overview of how these two bodies of practice align with current recommendations for practice guidelines on surgical gloving.

Speakers: 

Chad Flora BSN, RN, CNOR, is a Clinical Director for the Surgical Glove Business Area at Mölnlycke Health Care. In addition to leading the U.S. Clinical Specialist Team, his responsibilities include clinical education, program development, and assisting with research and development initiatives.

Leah Goldberg MSN, RN, CNOR is the Clinical Nurse OR, Bone and Joint Institute at Hartford Hospital. She works in the operating room at the Bone and Joint Institute at Hartford Hospital and created Acorn Nurse Consulting, LLC to continue her passion for developing knowledge and resources for perioperative staff. She was honored as an AORN Emerging Leader Under 40 in 2012 and 2024. She received AORN’s Outstanding Achievement in Perioperative Education: Clinical Award in 2025.

“What’s our cost per case?”

“Can Dr. Smith’s office take our open time this week?”

“Can you update all our preference cards today?”

If you’re having trouble answering these questions, don’t miss this webinar. Using digital preference cards and OR scheduling tools, you’ll see how more accessible data can empower your team.

In this session, surgical business managers will discover strategies for reducing costs per case, optimizing labor utilization, and keeping ORs from idling. Nurses will discover time-saving strategies for preference card management and room turnover.

With real-world insights from the OR, viewers will leave with actionable solutions to streamline processes and drive measurable improvements in their surgical department.

Aileen R. Killen, RN, PhD, CPPS is the Director, Perioperative Excellence at LiveData. In her role, she collaborates with LiveData on strategies for adoption and utilization of PeriOp Manager, a surgical workflow solution. In addition to holding perioperative leadership positions in some of the country’s leading medical facilities, including New York University Medical Center, The Hospital for Special Surgery, Memorial Sloan Kettering Cancer Center, and Dartmouth-Hitchcock Medical Center, Aileen was also heavily involved in the patient safety arena as an AHA-NPSF Patient Safety Leadership Fellow, where she focused on designing operating rooms for patient and staff safety. In 2014, she was appointed as Global Head of Healthcare Consulting at AIG, where she established AIG as a safety thought leader across the global healthcare industry. Aileen earned a diploma in nursing from Sacred Heart Hospital School of Nursing and a BSN from DeSales University, both in Allentown, Pennsylvania. She holds an MS in Nursing from the University of Maryland in Baltimore, a Master of Science in Health Policy and Management from New York University, and a PhD from Boston College School of Nursing.

 

Ethan Nobbs is the CEO of PREFcards LLC., a leading SaaS health tech company dedicated to transforming healthcare operations through innovative technology solutions. With a Bachelor’s degree from Brigham Young University, Ethan brings over 20 years of progressive leadership experience in operations management across diverse business environments.

Throughout their career, Ethan has built and led high-performance teams, delivering results in P&L management, marketing, business development, operations, and supply chain. This diverse experience has enabled him to navigate the complexities of the healthcare industry and lead PREFcards with the goal to empower healthcare organizations with cutting-edge solutions that streamline OR workflows, enhance efficiency, and drive measurable impact.